Transwa Privacy Statement
Last Updated: March 05, 2020
This Privacy Statement explains how Transwa, part of the WA State Government’s Public Transport Authority ("us", "we" or "PTA"), collects, uses and discloses your personal information.
This Privacy Statement may change periodically, so please check back from time to time. For your information, the date of the last update to this Privacy Statement is stated at the top of this statement.
The personal information we collect and how it is collected
When you access this website, our internet service provider makes a record of your visit and logs the following information for statistical purposes:
- Your server address;
- Your top level domain name (for example .com, .gov, .au, .uk, etc.);
- The date and time of your visit to the site;
- The pages you accessed and documents downloaded;
- The previous site you visited; and
- The type of web browser you are using.
This information about your use is only analysed on a bulk basis for broad demographic content. Individual use is not analysed.
In certain areas of the Transwa website, we may ask you to provide your name, gender, date of birth, contact details and proof of concession eligibility by registering for the website or participating in surveys.
If you use the Transwa website to complete an online application form or booking we will collect any personal information you provide on that form which may include your name, date of birth, gender, marital status, address, email and telephone number. We will only collect the information contained in that application form if you submit the form to us. If you log out of the website or cancel the application prior to submitting the form, the information you had entered will be automatically deleted.
Depending on the application made we may also collect credit card or debit account details in order to provide you with our goods or services.
If you use the PTA's online feedback form then we will collect your name, email address and SmartRider number.
We will record your e-mail address if you send us a message.
If you have purchased a SmartRider we will collect information relating to your use of public transport and travel concession details.
If you have purchased a SmartCommuter card we will collect information relating to your use of public transport and travel concession details.
If you use the Transperth mobile application we will collect information as to your activity, location, telephone number and IP address.
How we use your personal information
We may use your personal information to administer our services to you, manage our relationship with you, improve our services and send you newsletters or other PTA related commuter information.
We will not use or disclose personal information, including information collected using cookies, other than for a purpose made known to you, a purpose you would reasonably expect, a purpose required, authorised or permitted by or under any law, or a purpose otherwise authorised by you.
Sharing of your personal information
We may provide personal information to third parties including contractors who provide certain services related to the services of the PTA. These services include but are not limited to information technology support, electronic funds transfer services, credit card account processing and related services, call centre support and production of cards.
We may also share personal information with related PTA services including Transperth.
Cookies are small files that store information on your computer, TV, mobile phone or other device. They enable Transwa to recognise you across different websites, services, devices and/or browsing sessions. You can disable Cookies through your internet browser but our website may not work as intended for you if you do so. The cookie assigns you an ID which allows us to recognise you when you return to the website. We use "cookies" to deliver content specific to your interests so users do not have to register each time they use the website.
Transwa uses Facebook's Pixel. Facebook Pixel is a code that you placed on our website. It collects data that helps us track conversions from Facebook ads, optimise ads, build targeted audiences for future ads, and remarket to people who have already taken some kind of action on our website. By engaging with us via Facebook, you acknowledge and agree that you also comply with terms and conditions of use of Facebook.
Disclosure of Personal Information outside Australia
We may disclose personal information, such as email addresses and subscription preferences, outside of Australia to third party suppliers located in the United States.
When you provide your personal information to us, you consent to the disclosure of your information outside of Australia and acknowledge that we are not required to ensure that overseas recipients handle that personal information in compliance with this Privacy Statement. We will, however, take reasonable steps to ensure that any overseas recipient will deal with such personal information in a way that is consistent with this Privacy Statement.
Our website may contain links to websites operated by third parties. Those links are provided for convenience and may not remain current or be maintained. Unless expressly stated otherwise, we are not responsible for the privacy practices of, or any content on, those linked websites, and have no control over or rights in those linked websites.
Personal information is securely stored by us and by third parties on our behalf. Fire walls and virus protection software are in place to protect our systems and data.
All personal information that is no longer required to be retained is destroyed or de-identified.
If you have an enquiry or complaint in relation to this Privacy Statement please contact firstname.lastname@example.org
No unlawful or prohibited use
You may not use the Transwa website or applications for any purpose that is unlawful or prohibited by these terms, in any manner which could damage, disable, overburden, or impair, or interfere with any other party's use and enjoyment of, the Transwa website or applications. You may not obtain or attempt to obtain any materials or information through any means not intentionally made available or provided for through the Transwa website or applications.
Use of communication services
The Transwa website or applications may contain bulletin board services, chat areas, news groups, forums, communities, personal web pages, calendars, and/or other message or communication facilities designed to enable you to communicate with the public at large or with a group ("Communication Services"), you agree to use the Communication Services only to post, send and receive messages and material that are proper and related to the particular Communication Service. By way of example, and not as a limitation, you agree that when using a Communication Service, you will not:
Defame, abuse, harass, stalk, threaten or otherwise violate the legal rights (such as rights of privacy and publicity) of others.
Publish, Post, upload, distribute or disseminate any inappropriate, profane, defamatory, infringing, obscene, indecent or unlawful topic, name, material or information.
Upload files that contain software or other material protected by intellectual property laws (or by rights of privacy or publicity) unless you own or control the rights thereto or have received all necessary consents.
Upload files that contain viruses, corrupted files, or any other similar software or programs that may damage the operation of another's computer.
Advertise or offer to sell or buy any goods or services for any business purpose, unless such Communication Services specifically allows such messages.
Conduct or forward surveys, contests, pyramid schemes or chain letters.
Download any file posted by another user of a Communication Service that you know, or reasonably should know, cannot be legally distributed in such manner.
Falsify or delete any author attributions, legal or other proper notices or proprietary designations or labels of the origin or source of software or other material contained in a file that is uploaded.
Restrict or inhibit any other user from using and enjoying the Communication Services.
Violate any code of conduct or other guidelines which may be applicable for any particular Communication Service.
Harvest or otherwise collect information about others, including e-mail addresses, without their consent.
Violate any applicable laws or regulations.
Transwa has no obligation to monitor the Communication Services. However Transwa reserves the right to review materials posted to a Communication Service and to remove any materials in its sole discretion. Transwa reserves the right to terminate your access to any or all of the Communication Services at any time without notice for any reason whatsoever.
Transwa reserves with right at all times to disclose any information as necessary to satisfy any applicable law, regulation, legal process or government request, or to edit, refuse to post or to remove any information or materials, in whole or in part, in Transwa's sole discretion.
Materials uploaded to a Communication Service may be subject to posted limitations on usage, reproduction and/or dissemination. You are responsible for adhering to such limitations if you download the materials.
Materials provided to Transwa
Transwa does not claim ownership of the materials you provide to Transwa (including feedback and suggestions) or post, upload, input or submit to Transwa's website, applications or its associated services ("Submissions"). However, by posting, uploading, inputting, providing or submitting your Submissions you are granting Transwa, its contractors, subcontractors and agents permission to use your Submission in connection with the operation of their Internet businesses including, without limitation, the rights to: copy, distribute, transmit, publicly display, publicly perform, reproduce, edit, translate or reformat your Submission; and to publish your name in connection with your submission.
No compensation will be paid with respect to the use of your Submission. Transwa is under no obligation to post or use any Submission you may provide and may remove any Submission at any time in its sole discretion.
By posting, uploading, inputting, providing or submitting your Submission you warrant and represent that you own or otherwise control all of the rights to your Submission as described in this section including, without limitation, all the rights necessary for you to provide, post, upload, input or submit the Submissions.
Transwa reserves the right, in its sole discretion, to terminate your access to the Transwa website or its applications at any time, without notice.
To the extent permitted by law, neither Transwa, PTA nor the State of Western Australia shall be liable to any person or entity for any loss or damage which may arise from the use of any content on the Transwa website or its applications.
Social Media Public Policy (House Rules)
Transwa recognises social media channels as convenient for both passengers and non-passengers to obtain news, promotions, and other information directly relevant to transport in WA.
Official Public House Rules have been developed for all members of the public who comment on, or interact with, any of the Transwa online properties. They are outlined here to ensure high quality participation, in a manner that does not infringe the rights of, or restrict the use and enjoyment of the channel, by any other person.
While Transwa supports open-dialogue, when interacting with our online media, you agree to:
- Participate with the intention of adding value to, or benefitting the experience of, using public transport. If it helps you and other users of Transwa to navigate the service; if it helps our employees or partners do their jobs and solve problems; if it contributes directly or indirectly to improving Transwa's services; if it builds a sense of community, then it is adding value
- Aim to be fair, truthful and accurate
- Take issue with the opinion, not the person
- Be respective of other people's reputations
- Be gentle when pointing out someone else's error or misinterpretation
- Don't spam others - it makes it hard to have a real conversation
- Remember that social updates from Transwa re written by Transwa staff
Things to avoid
- Don't use language containing expletives or hate speech
- Avoid writing anything racist, discriminatory, offensive, abusive, threatening, harassing, false, misleading, defamatory, or unlawful
- Don't use copyrighted material without the owner's permission
- Don't use Transwa online properties for self-promotion or commercial gain
Transwa has the right to remove any post seen as breaking House Rules, as well as the right to report or block any user from which we receive a pattern of rule-breaking activity.
All Transwa online properties are actively monitored during normal business hours (see individual account properties for details). However, we do not have the capacity to monitor our accounts 24 hours per day, nor respond to each individual user. We will join the conversation where reasonable, when capacity allows.
Our team reads all direct messages and public online commentary, and any recurring themes or helpful feedback are passed to the relevant people internally.
If journey-specific or live service information is required, users are instructed to visit the Transwa website at www.transwa.wa.gov.au.
For urgent enquiries call Transwa on 1300 662 205.
If you follow us on an online platform we will not automatically follow you back. However, being followed by Transwa does not imply endorsement of any kind.
All content produced by Transwa on online properties, is protected by copyright. However, you are encouraged to share our content provided that you credit us as the source (by including our official social media handle for the platform you are sharing on, see individual channels for details) and do not change the sense or misrepresent us.
For a formal response
Transwa social media channels are informal. If you'd like a formal response from us, please complete the feedback form on our website.